Reconcile Imports - Change Invoice

When you load an uncosted imports batch, Micronet loads all the items received in the shipment and displays them on the Reconcile Imports screen. There may be one or more supplier invoices associated with a shipment, e.g. there may be separate invoices from different suppliers or for different goods received in the shipment.

Use this option if there is more than one supplier invoice for a shipment. It allows you to select the invoice to be reconciled against the goods received.

Technical Tip If there is only one invoice for a shipment, you simply enter the invoice details on the default Reconcile Imports Header screen (refer to "Maintaining the Reconcile Imports Header").

To select an invoice to be reconciled:

1. Display the Reconcile Imports screen.

Refer to "Reconcile Imports - Menu Options".

2. Select CHANGE INVOICE.

Micronet displays the Select Invoice to Work On screen showing all invoices created for the shipment. You should have entered the details of the first invoice already (refer to "Maintaining the Reconcile Imports Header").

3. Select a subsequent invoice to be reconciled then select OK.

Micronet displays the Import Costing Header screen for the selected invoice.

4. Complete the header details as for a normal import costing batch, ensuring you enter the invoice number.

Refer to "Maintaining the Import Costing Header".

5. When you have finished entering the invoice details, select PROCEED or press F2.

Because you entered an invoice number, Micronet displays the Dissect Import Cost screen.

6. Post the invoice amounts to the correct accounts in the General Ledger.

Refer to "Dissecting an Import Costing Batch".

Micronet displays all item lines for the selected invoice on the Reconcile Imports screen.

7. Add or maintain the items to be reconciled against the invoice.

Refer to "Entering Uncosted Import Lines".

8. Repeat the steps above to reconcile further invoices for this shipment if required.